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Scanning enables you to use email documents and invoices into your agreement and then process and link them to an entry or store them in a folder. These entries can also be held within the listing area of your screen and accessed by your accountant /bookkeeper for approval.
Requirements for Scanning are few: Almost any scanner (or camera phone!) can produce the accepted file formats, GIF, JPG/JPEG or PDF. Read more about scanner and file size.
The video below with show you how to activate the Scanning module and get started scanning supplier invoices.
|Your scanned documents don't stay in your agreement after deregistration of your Scanning Module. Before deregistraion you must therefore export your documents.|
|If you change the periods of your accounting year, please be aware that all your scanned documents disappear from your subscription. Contact e-conomic for advice, before you do so.|
| Choose different intervals for your number series, so your scanned documents only get linked to one entry.
For example if you use Stock accounting and book a delivery note with entry number 1 and you also book a daybook entry number 1 via your daybooks, your scanned document will be linked to both number 1s! See here how to change your number series.
|If you have linked a scanned document to an entry - and booked it, you can't delete the linked document. Instead you will also have to link the correct document.|