The E-conomic Scanning module
This module enables you to use scanned documents to enhance your bookkeeping by increasing the availability of documents for confirming or booking entries and enabling your accountant/bookkeeper to handle them – without even e-mailing them to you. This means the process of scanning is separated from the process of bookkeeping.
The Scanning module appears on the ‘Bookkeeping’ tab.
Requirements for Scanning are few: Almost any scanner (or camera phone!) can produce the accepted file formats, GIF, JPG/JPEG or PDF. Read more about scanner and file size.
To access the Scanning Add-on Module
- Click ‘Settings’> ‘Subscription’> ‘Add-on modules’
- Click the ‘Edit’ icon to the right of "Scanning"
- Check the ‘Access’ box
- Confirm your choice
- Click ‘OK’
Working with Scanning
- Learn how to import scanned documents to both your computer and your E-conomic agreement.
- Find out how to add the email subject as a note on your scanned documents.
- Learn how to handle your scanned documents - how to archive them, link them, combine them, etc.
- Find out how to book scanned documents.
The video below with show you how to activate the Scanning module and get started scanning supplier invoices.
| Please notice!!! | |
| Your scanned documents don't stay in your agreement after deregistration of your Scanning Module. Before deregistraion you must therefore export your documents. | |
| If you change the periods of your accounting year, please be aware that all your scanned documents disappear from your subscription. Contact E-conomic for advice, before you do so. | |
| Choose different intervals for your number series, so your scanned documents only get linked to one entry. For example if you use Stock accounting and book a delivery note with entry number 1 and you also book a daybook entry number 1 via your daybooks, your scanned document will be linked to both number 1s! See here how to change your number series. |
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| If you have linked a scanned document to an entry - and booked it, you can't delete the linked document. Instead you will also have to link the correct document. | |