Create a distribution key
These keys distribute your company's expenses and revenues for various departments, when entries are posted.
To create a distribution key:
- Click on 'Settings'
- Select 'Departments' from the 'System setup' menu on the left
- Click on 'Create key'
- You will now see a pop up window that you can continue working in.
- Fill in the fields provided - find information about the fields below
- Click 'OK'
Information about the fields
Note that not all fields are mandatory.
| Field | Action |
|---|---|
| Distribution Key No. | Type the number you want this key to have. |
| Distribution Key Name | Enter the desired name. Note that the name may make it easier to use the correct key when posting documents - e.g. 33/33/33, if this is the key distribution. |
| Barred | Check here if the key should be blocked. |
| Add Line | Click on the icon if you want to add an extra line. |
| Dept. no. | Choose existing department or create a new one. |
| % Distribution | Enter each department's share of expenditure/income. The sum total of the department/departments must be 100%. |
| Dept. Name | Here enter the name of your chosen department. |
A few notes:
Once you have created your departments and distribution percentages, you can easily monitor how much you've already distributed and how much you still need to distribute - right from your E-conomic agreement.
After you've created one or more departments and distribution keys, you can attach these to the costs and revenues that you need to distribute.Warning: Once you've posted an entry and have used a given department, you can no longer change the distribution key. Distribution keys may NOT be used in the fixed assets module.
| Do you want to read more about the Departments (dimension) add-on module? |
|---|
| Go back to read more about the Departments module |
| Back to read more about all E-conomic add-on modules |